How to Manage Attendees for WordPress Events

It is very important to manage your Event Attendees the right way when you are running a WordPress Events website. EventPrime offers you the best Attendee management system to keep track of your Events’ audience. Today we are going to look at how EventPrime’s Attendee Manager works and what options it provides to you.

First of all, you need to have EventPrime installed and activated on your site. And you need to have an Event created with it already. If you haven’t completed this prerequisite, we recommend that you check EventPrime’s official Starter Guide.

Enabling Booking for Events

If you do already have an Event created with EventPrime, you should have Bookings enabled to manage its Attendees. To enable Bookings on an Event, visit the Event’s Dashboard by clicking on the ‘Dashboard’ link that appears on the Event details popup when you hover your cursor on it in the calendar. Once you are inside the Event’s Dashboard, click on the ‘Event Settings’ icon.

This will open the page from where you can configure all major settings for your Event. On this page, look for the option ‘Enable Booking’. Check this checkbox to enable Bookings on this Event.

Enabling Bookings will also reveal the options to set ‘Start Booking Date’, ‘Last Booking Date’, ‘Booking Price’, ‘Hide Booking Status’, and ‘Allow Cancellations’. Do check the help-texts next to each one of these options to see what they do. For now, we’ll just set ‘Start Booking Date’, ‘Last Booking Date’, and ‘Booking Price’.

Now, let’s check out how the booking options appears on the frontend. It will appear as a ‘Buy Tickets’ button on the Event page, along with the price of the Booking.

Clicking on the button will allow Attendees to register their Booking for the Event. Once an Attendee has registered his/her Booking, you can see the record of it inside the Attendees Manager in the WordPress Dashboard.

The Attendees Manager List

The Attendees Manager can be accessed by clicking on the ‘Attendees’ menu link under the ‘EventPrime’ WordPress Dashboard Menu.

On the Attendees Manager page, you’ll be able to see right away the list of Attendees who have registered their Bookings for your Events. If you don’t have any Attendees yet, then the list will not appear. The Attendee list will include each Attendee’s Booking ID, Username, Email Address, No. of Tickets, and a ‘View’ link to see details of the Booking.

The Attendees Manager Filters

There are many filters available to you on the Attendees Manager page. The main filter is on the top right of the page from where you can filter the Attendee list according to Events. Select an Event from the ‘Displaying For’ dropdown and you will see Attendees for that Event only.

Other filters are on the left of the Attendees list. This includes filtering Attendees by the Time of their Bookings, and Booking Status. Options to filter Attendees by ‘Time’ are…

1. All – Use this when you want to see Attendees not filtered by time. This is selected by default though.
2. Today – This will filter the list and display Attendees that registered their Bookings on the current date.
3. This Week – Displays Attendees in the list that registered their bookings in the current week.
4. This Month – Displays Attendees in the list that registered their bookings in the current month.
5. This Year – This will filter the list and display Attendees that registered their Bookings in the current year.
6. Specific Period – Choose this option if you wish to filter the Attendees list according your own defined time range. You will get the options to define start and end time according to which the list will be filtered.

Options to filter Attendees by ‘Booking Status’ include…

1. Completed
2. Cancelled
3. Pending
4. Draft
5. Refunded

Finally, there are the options to ‘EXPORT ALL’ and ‘DELETE’ that are right underneath the ‘Attendees’ heading. ‘DELETE’ will delete the selected Attendee’s Booking registration. While ‘EXPORT ALL’ will export the entire list of Attendees in a CSV file.

 

This completes the overview of Attendees Manager in EventPrime. Don’t forget to leave your comments on this below. We’re always happy to have feedback!

How to Add Performers to WordPress Events

Events with Performers add quite a lot of unique flavor and energy to them. You can have various kinds of Performers for various types of events. For example, you can have singers or bands for concerts, keynote speakers for conferences, sport teams for sporting events etc. When creating Events on your WordPress site, EventPrime will allow you to create and assign specific Performer(s) to them. Just like creating individual Events, you can also create Performers with EventPrime.

Installing and activating EventPrime on your WordPress site is quite easy. If you haven’t installed and activated EventPrime on your WordPress site already, we recommend that you check out our official Starter Guide right now.

Creating a Performer with EventPrime

To create a Performer using EventPrime, please visit ‘EventPrime’ from the WordPress Dashboard.

This is the page from where you add and edit your Events in EventPrime. Now click on the ‘Event Manager’ title of this page.

Clicking on it will open up a dropdown with multiple options to choose from. In dropdown, select the ‘Performers Manager’ option.

Clicking on ‘Performers Manager’ will open the page for adding and editing Performers in EventPrime. If you already have any Performers created with EventPrime, they’ll appear here in the form of cards. To create a new Performer, click on the ‘Add New’ link that appears under the heading.

Clicking on it will open up a form to create your new Performer. You’ll get the following options to create new Performer here…

1. Performer Type – Set whether this Performer is a Person or a Group.
2. Name – Enter in the name of the Performer.
3. Role – Enter in the role of this Performer. Whether this is a musician, writer, actor etc.
4. Cover Image – Upload the cover image for this Performer. This will appear with the mention of the Performer on the Event page.
5. Description – Add in a description text for this Performer.
6. Display on List of Performers – Choose whether you want this Performer to appear on the list of all Performers, or not.

Fill in the details for this form to create your new Performer.

Assigning Performer to Event

To assign your new Performer to a new Event, simply select the Performer from the Event creation popup form.

When assigning to existing Event, visit the Event’s Dashboard. Event Dashboard is where you can configure all your settings for an Event. You can access Event Dashboard by clicking ‘Dashboard’ link on the Event info popup when you hover cursor over the Event in the calendar. Once inside the Event’s dashboard, click on the ‘Performer(s)’ icon to visit the Performer(s) settings page for the Event.

On the Performer(s) settings page, you’ll first get the option to choose whether you want to have Performers for this Event, or not. Then you can select the Performers for the Event, as well as select if the Performers will be competing against one another in a ‘Match’. You can select more than one Performers from the list by holding down the Ctrl key in Windows, or the Command key (⌘) in Mac.

Performers on Event Frontend

When viewing an Event on the frontend, the Performer(s) for that Event will appear on that Event page itself. You can see the Performers for that Event under the ‘Featuring’ section.

If you selected the ‘Match’ option and chose more than one Performers, they’ll appear on the Event Page with a ‘VS’ icon in between, telling the viewers that this is a match between two competing Performers.

This wraps up a quick overview of the Performers feature of EventPrime. Let us know your feedback on this feature in the comments below.

How to Publish WordPress Events on the Frontend

EventPrime equips you with 9 shortcodes to publish Events and their details on the frontend. Therefore, making it quite an easy process. Today we are going to take a look at each one of them in detail. So, let’s get started.

1. All Events Page

[em_events]

This shortcode displays the Event Calendar, along with its various views and search filters on the frontend. Consequently, this is the most important page of your EventPrime frontend setup.

The available Event search filters are…

1. Keyword – Shows Events that include only the searched keyword.
2. Event Type – Displays Events that belong to the selected Event Types.
3. Date – Shows Events by the date chosen in this filter.
4. Event Site – Displays Events that are taking place at the selected Event Site.

The available Event Views are…

1. Month View – This view displays Events by the current month in calendar. Users can traverse to other months by clicking on the arrow icons on the left and right of the Month title.
2. Week View – This view displays Events by the current week in calendar. Users can traverse to other weeks by clicking on the arrow icons on the left and right of the Week title.
3. Day View – This view displays Events by the current day in calendar. Users can traverse to other days by clicking on the arrow icons on the left and right of the Date title.
4. Card View – This view displays Events in the form of cards containing the Event’s featured image, title, date/time, and booking link.
5. List View – This view displays Events of the current week in a list. Users can traverse to other weeks by clicking on the arrow icons on the left and right of the Week title.

2. All Event Types Page

[em_event_types]

This shortcode helps you list all your Event Types on a frontend page. All Event Types you have created with EventPrime will appear here, along with their title, color sprite, and link to visit the All Events page where Events will already be filtered by that Event Type.

3. All Performers Page

[em_performers]

This shortcode helps you to list all your Performers on a frontend page. All Performers you have created with EventPrime will appear here, along with their title, image, role, description, and no. of events. Clicking on a Performer’s image or title will open that Performer’s individual frontend page.

4. All Event Sites/Locations Page

[em_sites]

This shortcode helps you list all your Event Sites/Location on a frontend page. All Event Sites you have created with EventPrime will appear here, along with their title, seating type, address, no. of upcoming events, and link to each Event Site’s individual details page.

This shortcode also displays a map with location markers for each Event Site.

5. User Account Area Page

[em_profile]

This is the page from where a User can see and manage his/her activity with Events. Such as Event Bookings, Payments, Event Locations etc. The User Account Area will only display once the user has logged in. If the user is not logged in, he/she will be asked to login before accessing the User Account Area.

6. Individual Event Page

[em_event id=”x”]

Use this shortcode when creating a page to display a single Event. Replace the value of ‘x’ in the shortcode with the ID of the Event you want to display.

7. Individual Event Type Page

[em_event_type id=”x”]

Use this shortcode when creating a page to display a single Event Type. Replace the value of ‘x’ in the shortcode with the ID of the Event Type you want to display.

8. Individual Performer Page

[em_performer id=”x”]

Use this shortcode when creating a page to display a single Performer. Replace the value of ‘x’ in the shortcode with the ID of the Performer you want to display.

9. Individual Event Site Page

[em_event_site id=”x”]

Use this shortcode when creating a page to display a single Event Site. Replace the value of ‘x’ in the shortcode with the ID of the Event Site you want to display.

How to Showcase Event Location Details of Your Event Sites

Events aren’t usually hosted on random sites and locations. Depending on the type of Event you are organizing, you will have to choose the right Event Site for it. And it is always better if you already have a list of Event Sites to choose from whenever there is a need to organize a new Event. Keeping a record of Event Sites where you can organize your WordPress Events is what EventPrime does best.

Just like creating Events in EventPrime, you can also create Event Sites. You can then assign the Event Site when creating a new Event. EventPrime Event Sites have their own unique properties which help define an Event Site’s uniqueness.

Installing and activating EventPrime on your WordPress site is quite easy. If you haven’t installed and activated EventPrime on your WordPress site already, we recommend that you check out our official Starter Guide right now.

Creating Event Sites

To create an Event Site using EventPrime, please visit ‘EventPrime’ from the WordPress Dashboard.

This is the page from where you add and edit your Events in EventPrime. Now click on the ‘Event Manager’ title of this page.

Clicking on it will open up a dropdown with multiple options to choose from. In dropdown, select the ‘Event Site Manager’ option.

Selecting ‘Event Site Manager’ will open the page for adding and editing Event Sites in EventPrime. If you already have any Event Sites created with EventPrime, they’ll appear in card format here. To create a new Event Type, click on the ‘Add New’ link that appears under the heading.

Clicking on it will open up a form to create your new Event Site. You’ll get the following options to create new Even Site here…

1. Name – Name of the Event Site.
2. Description – Description for the Event Site.
3. Address – Address for the Event Site. You can mark the Event Site’s location on the Map, write in the address field directly, or provide Latitude and Longitude values for the exact location.
4. Established – Set the date on which this Event Site was established.
5. Seating Type – Choose seating type for this Event Site. By default, only the ‘Standing’ option is available to choose. Detailed seating arrangements can be creating using the Live Seating extension.
6. Operator – Add contact details here for the person or organization that manages this Event Site.
7. Facebook Page – Add link to the Event Site’s Facebook page here, if there is one.
8. Site Gallery – Add images of the Event Site so attendees can see for themselves how the Event Site looks before attending an Event hosted there.

Fill in the details for this form to create your new Event Site.

Assigning Event Site to Events

You can assign this Event Site to your Events in two ways. One is to assign Event Site to new Events on the Event creation form itself.

Or, visit an Event’s Dashboard and assign from there. Event Dashboard is where you can configure all your settings for an Event. You can access Event Dashboard by clicking ‘Dashboard’ link on the Event info popup when you hover cursor over the Event in the calendar. Once inside the Event’s Dashboard, click on the ‘Event Site/Location’ icon to visit the Event Site settings page for the Event.

From this settings form, you can select the Event Type for this Event and also set the ‘Capacity’. ‘Capacity’ means the maximum bookings that can be allowed for this Event on this Event Site.

Event Site will appear for an Event on the Event’s page on the frontend.

Also, you can filter Events by Event Sites on the main Event calendar view if you only want to see Events hosted on a particular Event Site.

Keep Your Events Organized with EventPrime’s Event Types

Not all events are meant for everyone. Events are organized keeping their intended audience in mind and that is what differs a successful event from an unsuccessful one. For example, if you are a lot into music, chances are, you’ll attend rock concerts more often than spelling bees. While it’ll be the other way around if mastering words tops your priority list.

Reaching your target audience shouldn’t be any difficult when posting events online. EventPrime makes this possible with its Event Type feature. With the help of Event Types, you can easily categorize your WordPress events into meaningful, distinguishable types. We are going to see today how EventPrime’s Event Types work for this purpose.

Installing and activating EventPrime on your WordPress site is quite easy. If you haven’t used EventPrime on your WordPress site already, we recommend that you check out our official Starter Guide right now.

Creating Our First Event Type

To create an Event Type of your own with EventPrime, you first need to visit ‘EventPrime’ from the WordPress Dashboard.

This is the page from where you add and edit your Events in EventPrime. We’ll come to this later as we need to create our ‘Event Type’ first. Now click on the ‘Event Manager’ title of this page. Clicking on it will open up a dropdown with multiple options to choose from.

In the dropdown, select the ‘Event Type Manager’ option. Clicking on the ‘Event Type Manager’ will open the page for adding and editing Event Types in EventPrime. If you already have any Event Types created with EventPrime, they’ll appear here in a list. Like the four I have on my site.

To create a new Event Type, click on the ‘Add New’ link that appears under the heading. Clicking on it will open up a form to create your new Event Type. You’ll get the following options to create new Event Type here…

1. Name – Set the name of your Event Type.
2. Color – Set the color for your Event Type. Events of this Event Type will appear in this color on the EventPrime calendar.
3. Age Group – Select the Age Group option to ensure attendees of the right age register for Events of this type.
4. Special Instructions – Add any special instructions here for Events of this Event Type.

Enter in your details here and click on save at the bottom of the form to create your new Event Type.

Assigning Event Types to Events

Next, let’s see how to assign Event Types to a Events. When creating a new Event, you’ll get this option right away on the event creation form.

When assigning Event Type to an existing Event, you’ll have to visit the Event’s dashboard. Event Dashboard is where you can configure all your settings for an Event. You can access Event Dashboard by clicking ‘Dashboard’ link on the Event info popup when you hover cursor over the Event in the calendar. Once inside the Event’s dashboard, click on the ‘Event Settings’ icon to visit the general settings page for the Event.

On the Event Settings form, you’ll see the option to choose Event Type for the Event from the setting ‘Event Type’ just after the ‘Name’. You can also create a new Event Type from here as well. Just select the option ‘Add Event Type’ and you’ll get the required options to create and assign new Event Type from one single interface.

Event Type Details On Frontend

All Events in EventPrime’s calendar view appear in the color of their assigned Event Type. This makes it easy for users to distinguish between Events of different types.

The Age Group, as selected from the Event Type’s option, appear on the Event page under the ‘MORE INFORMATION’ section.

 

This wraps up a quick overview of the Event Type feature of EventPrime. Make good use of it and let us know your feedback in the comments below.

We’ll keep on adding more posts like this on how to use EventPrime for your WordPress events. So, stay tuned!

Enhance Event Registrations with RegistrationMagic Integration

The EventPrime team is proud to announce that we are taking our event registration process to a completely new level. We are doing this by allowing EventPrime users the ability to replace their default EventPrime event registration forms with the highly intuitive, yet completely optional, registration forms of RegistrationMagic. You can now use the various form building, analysing and automating tools of RegistrationMagic to amplify the usefulness of your event registration forms.

For complete details on the EventPrime – RegistrationMagic integration, check out its guide on RegistrationMagic’s website here: https://registrationmagic.com/boost-registrationmagic-event-froms-eventprime-integration/

Once you have checked out the guide and the integration itself, don’t forget to let us know your thoughts about it in the comments section below. As always, we are happy to receive as much feedback as possible.

Starter Guide

This EventPrime Starter Guide will give you a walkthrough on how to setup EventPrime on your WordPress website and publish your first event. It will also cover quick glances at some of the configurable event properties inside EventPrime’s Event Dashboard. So, let us wait no more and get started!

Installation and Activation

The first step here is to install and activate EventPrime on your WordPress website. You can do this from the ‘Plugins’ menu inside your WordPress Dashboard. On the ‘Plugins’ page inside the dashboard, click on the ‘Add New’ button at the top. Then search for EventPrime. Click on ‘Install’ and then ‘Activate’ to activate EventPrime on your site.

The Event Calendar

As soon as the plugin is activated, you’ll be redirected to the ‘All Events’ screen of EventPrime. This is the hub screen from where you can configure most of your event properties. Right away, you can see that there’s a calendar here with no events in it.

EventPrime features an event calendar that appears the same inside the WP Dashboard as it does on the site front-end. This gives you a seamless event management experience as you can see how events will appear to the users on your site from right within the WP Dashboard itself.

Next, let us move forward and create our first event. Click on the ‘Add New’ link at the top of this screen, right below the heading. This will open a pop-up window asking you to enter the new event’s essential details. Enter in your event’s title, start date, end date and create the event by clicking on the ‘Save’ link at the bottom of the window.

 

Once created, the event will show up on the event calendar. It will appear as a colored bar on the calendar spanning the dates on which the event is taking place. The color of the event bar will be the color swatch of this event’s type.

Now you might be thinking how to set event type. To answer this question, we’ll move to the next step of configuring the event’s properties. And that we are going to do from the Event’s Dashboard.

The Event Dashboard

Hover over the event bar on the calendar and you’ll see the event details appear in popup. In this, you can have a quick look at the details you added for the event. Which in this case is just the start and end time for the event. Additionally, this popup also displays the event’s shortcode, which you can use to publish it on any page or post. At the bottom of this popup is the ‘Dashboard’ link. Click on it and it’ll lead you to the Event Dashboard.

The event Dashboard is where all settings related to a single event can be configured. This includes setting an event site for your event, adding performers to it (if your event has any), and tweaking the event’s general settings. For now, let’s just set the type for our event.

Click on the Event Settings icon in the Event Dashboard. This will take you to the general settings for the event. Right below the Name setting, you’ll see the Event Type selection. Now, I am going to set the type of our new event to ‘Concert’, which I created from the ‘Event Type Manager’ screen. You can access the ‘Event Type Manager’ screen by clicking on the heading of the ‘All Events’ screen. Clicking on it will reveal a dropdown selection of other configurable parts of EventPrime. In addition to setting the type of the event, I’ll upload a feature image for our event as well and then save the changes.

We will explore more of the ‘Event Type Manager’ screen in an another post. For now, let’s go back to the ‘All Events’ screen and see how this change affects our event in the calendar. The event bar now appears in a green color, which is the color I had set for the event type ‘Concert’.

Likewise, when you have many events on your site, users will be able to easily identify which events are of which event type.

View All Events

All the essential properties are now configured for our event, so let us now see how EventPrime is going to display this event to the users on the frontend. The front-end event calendar will appear on the [em_events] shortcode. You can put this shortcode on any WordPress page or post of your choice. However, EventPrime creates a page with this shortcode automatically upon activation. This page will exist on your site at the URL: http://www.yoursite.com/events

On this page, you have an event calendar with multiple views, such as Month, Week, Day, List, and Card. And each view has a unique way of displaying your event details. From here, users can click on an event and visit that event’s page for complete details. Also, users can register for the event if bookings are enabled from the Event Settings.

Final Words

Although I complete the EventPrime Starter Guide here, rest assured that this is only the tip of the iceberg. EventPrime offers so many more options to add weight to your WordPress site events. We’ll continue to publish more guides like this on the other amazing features of EventPrime. Stay tuned!